Privacy Policy

Effective Date: July 16, 2025
Last Updated: October 28, 2026

At Ovation HR, LLC ("Ovation HR," "we," "our," or "us"), we respect your privacy and are committed to handling your personal information responsibly.

This Privacy Policy explains what information we collect through our website, how we use and protect that information, and the choices available to you.

By using our website or submitting information through our online forms, you acknowledge the practices described in this policy.

1. Information We Collect

We may collect information in the following ways:

Information You Provide

When you contact us, schedule a consultation, complete a form, or inquire about our services, we may collect:

  • Your name

  • Email address

  • Phone number

  • Company or organization name

  • Job title or professional role

  • Information you voluntarily share about your organization, HR needs, or service inquiries

  • Other information you choose to provide through our website or communications

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically, including:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on our website

  • Referring websites or search engines

  • General geographic location derived from your IP address

  • Website interactions and usage patterns

This information may be collected through cookies, analytics platforms, and similar technologies.

2. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries and consultation requests

  • Communicate with prospective and existing clients

  • Provide information about our HR consulting services

  • Schedule meetings and manage client relationships

  • Improve our website, services, and visitor experience

  • Maintain the security and functionality of our website

  • Send business updates, educational resources, or marketing communications when you have opted in or when otherwise permitted by law

  • Comply with applicable legal and regulatory obligations

We do not sell or rent your personal information to third parties.

We also do not use information submitted through our website for purposes unrelated to our business operations without an appropriate legal basis or your consent when required.

3. Cookies and Website Analytics

Our website may use cookies and similar technologies to understand visitor activity, improve website performance, and provide a better browsing experience.

These technologies may collect information such as pages visited, session duration, and general website usage patterns.

We may use analytics services provided by our website hosting platform or other third-party providers.

You can manage or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.

Where required by applicable law, we will provide additional choices regarding nonessential cookies.

4. Third-Party Service Providers

We use third-party platforms to support our website and business operations. Depending on how you interact with us, these may include:

  • Squarespace: Website hosting, forms, and website analytics

  • HoneyBook: Client inquiries, proposals, contracts, invoicing, and client relationship management

  • Calendly: Appointment scheduling and meeting coordination

  • Google Workspace: Business email, communications, and document management

  • Other business service providers: Tools that support communications, administrative operations, and service delivery

These providers may process or store personal information as necessary to perform services on our behalf.

We seek to work with reputable service providers and encourage you to review their respective privacy policies for additional information about their data practices.

We may also disclose information when required by law, to respond to lawful requests, or to protect our legal rights and the security of our business.

We do not authorize third-party service providers to use information we share with them for unrelated purposes except as permitted by applicable law and their agreements with us.

5. How We Protect Your Information

We take reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or loss.

These measures may include the use of secure business platforms, access controls, and appropriate information management practices.

While we make reasonable efforts to safeguard information, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security.

Please avoid submitting sensitive personal information, such as Social Security numbers, financial account information, or medical records, through general website contact forms unless we have specifically provided a secure method for doing so.

6. Data Retention

We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this policy, maintain business records, comply with legal obligations, resolve disputes, or enforce agreements.

Retention periods may vary depending on the type of information collected and the nature of our relationship with you.

When information is no longer needed, we take reasonable steps to securely delete, destroy, or de-identify it, subject to applicable legal and business requirements.

7. Your Privacy Choices and Rights

We respect your ability to make decisions about your personal information.

Depending on applicable law, you may have the right to:

  • Request information about the personal data we maintain about you

  • Request access to or a copy of your personal information

  • Request corrections to inaccurate or outdated information

  • Request deletion of personal information, subject to applicable legal or business retention requirements

  • Withdraw consent for certain uses of your information

  • Opt out of marketing communications at any time

To submit a privacy-related request, please contact us at amanda@ovation-hr.com.

We may need to verify your identity before fulfilling certain requests.

If you receive marketing emails from us, you may unsubscribe using the instructions provided in those communications or by contacting us directly.

8. External Websites and Links

Our website may contain links to third-party websites, resources, or services.

Ovation HR is not responsible for the privacy practices, content, or security of websites operated by third parties.

We encourage you to review the privacy policies of any external websites you visit.

9. Children's Privacy

Our website and services are intended for businesses and adults seeking professional HR consulting services.

We do not knowingly collect personal information from children under the age of 13.

If we become aware that we have collected personal information from a child under 13 without appropriate authorization, we will take reasonable steps to delete that information.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices, technology, legal requirements, or services.

When changes are made, we will update the "Last Updated" date at the top of this page.

We encourage visitors to review this policy periodically to stay informed about how we handle personal information.

11. Contact Us

If you have questions about this Privacy Policy, how your information is handled, or would like to submit a privacy-related request, please contact us.

Ovation HR, LLC
Missoula, Montana
Email: amanda@ovation-hr.com

We are happy to answer questions about our privacy practices.